Leasing Code of Ethics

A Clear, Client Focused Summary of Our Financing Approach

For more than 70 years, Edwards and Virginia Business Systems have worked to make your financing experience straightforward, transparent, and fair. We believe your office technology financing should support your business with clarity and confidence, without unnecessary complexity.

Because the equipment leasing industry is largely unregulated, we work with financing partners who support a clearer, more dependable experience for you. When you finance through us, here is what you can expect:

• You have the option to accept or decline insurance coverage for the asset(s) at the start of your agreement.  Should you decline, you will need to provide proof of insurance.  
• Billing begins on the 15th of the month, with the first invoice prorated from installation to the 15th.
• A one‑time documentation fee of $179 applies to establish financing and customized invoicing.
• You receive invoices about 25 days before the due date, giving you time to plan.
• No processing fees are added for pass‑through property tax billing.
• For customers that want to evaluate purchasing the rental equipment at the end‑of‑term, we will base it on the fair market value at that time.
• Agreements with a $1.00 purchase option addendum will not renew at the end of the initial term.
• You will receive advance notice of agreement completion on your final scheduled invoice, giving you time to consider the next step that best fits your needs.
• Return authorizations are issued promptly once contractual obligations are fulfilled.

Evergreen & Renewal Philosophy

Our approach is intended to preserve your flexibility and give you time to consider your next step without the pressure of a long renewal cycle:

• Either party may exit the evergreen period with 30 days’ written notice.
• Absent notice, the agreement renews for a defined 90‑day period, not an automatic annual extension like most office technology leases.
• This structure supports smooth transitions to upgrades or longer‑term renewals without unnecessary pressure.

Why this matters to you: 

In practical terms, this approach is meant to give you more visibility, fewer surprises, and greater confidence as you make technology decisions. It is designed to help you avoid unintended long-term commitments while keeping the flexibility to refresh, upgrade, or adjust your direction when the time is right for your organization.